An employee feedback loop is an important tool that helps employees get a better insight into how their manager views their work. They also get to learn what they are doing well and where they can improve.
Although constructive or negative feedback allows the employees to improve themselves, nothing works better than positive feedback. It not only increases employees’ morale but also gives them a sense of purpose at work.
What is positive feedback?
Positive feedback is focused on the employee’s strengths and accomplishments. When you give positive feedback to employees, you acknowledge and appreciate their work and encourage them to continue doing it.
On the other hand, constructive or negative feedback focuses on what they did wrong or where they need to improve.
This article discusses the importance of positive feedback and how and when to give positive employee feedback to make your workplace a more productive work environment. We have also included 13 positive feedback examples.
Importance of Giving Positive Feedback to Your Employees
Positive feedback is a powerful and effective tool that can help your team feel motivated and engaged in their work.
Dr. Marcial Losada, an organizational psychologist, in her research, discovered that the ratio of positive and negative feedback in high-performing teams was around 6 to 1. It means that for every negative review received, an average employee ideally needs 6 positive pieces of feedback.
Gallup researchers discovered that using positive feedback to build employees’ strengths is a better approach than focusing on their weaknesses.
The right mix of positive feedback and constructive criticism can make the employees feel proud of their accomplishments while understanding their areas of improvement.
However, most managers take their employees’ good performance for granted or mostly give constructive feedback with a focus on improving their skills.
How to Give Positive Feedback
Giving positive feedback isn’t simply saying, “Well done” or “Great job!” If you want your employees to learn and grow from your positive feedback, you should ensure that it is meaningful and productive and has the ability to reinforce their positive behavior.
Make sure that your feedback is always:
You don’t need to schedule a meeting or wait for a performance review to give feedback. Give it on time while in the moment.
Give positive feedback only when you have a solid reason to back it up.
Focused on effort
The feedback has to be based on the effort (what they did) and not on their personality traits (what they are like).
Get to know your employees and their preferences, and then customize your positive feedback to each of your employees.
According to Gallup, employees learn and grow faster when they receive feedback for a specific thing. Avoid vague praises; rather, keep your feedback clear and to the point.
Show them the bigger picture
Let your employees know how their achievements will help others and the company’s bottom line.
Make it special
Amplify the feedback with a meaningful gesture to make it even more powerful. Celebrate it with a cup of coffee or gift a box of candies.
Maintain proper body language
While giving positive feedback, make sure you maintain eye contact with appropriate hand gestures and facial expressions.
Positive Feedback Scenarios and Positive Employee Feedback Examples
Giving feedback to team members shouldn’t be an intimidating process. Here are some common scenarios where and how you could provide positive feedback to your employees.
- Employee works overtime
- Employee takes up additional tasks outside of their role
- Employee submits high-quality work
- Employee contributes to meetings
- Employee needs a boost in morale
- Employee finishes a challenging project
- Employee handles new responsibilities efficiently
- Employee helps their coworker
- Employee takes initiative
- Employee reaches or surpasses a goal
- Employee handles conflict
- Employee receives positive customer reviews
- Employee collaborates across teams efficiently
- Employee works overtime: Robert has worked overtime to meet the client’s needs. She has done this with a positive attitude.Here’s what you can say:
“It has been a busy week. Thanks for staying late and putting in the extra effort to meet the client’s demands. I want you to know that you are a valuable member, and the team appreciates your positive attitude that has helped all of us stay motivated.”
- Employee takes up additional tasks outside of their role: Other than his responsibilities, Raymond arranges events for his teammates. These extra activities boost company morale.Here’s what you can say:
“Hey, Raymond! Great work at organizing the team-building activities. Everyone has so much fun at your events. If you need help with any of your events in the future, please let me know.”
- Employee submits high-quality work: Rebecca not only finishes her work on time, but she delivers high-quality work every single time.Here’s what you can say:
“Rebecca, your work looks great! You care about your work, and it shows. I’m excited to see what you do next.”
- : Employee contributes to meetingsRyan has been sharing new ideas during meetings that are helpful for the team.Here’s what you can say:
“Thanks for your contributions during the meetings, Ryan. Your ideas are well-researched and can definitely help us move forward in our process. Keep up the good work.”
- Employee needs a boost in morale : You noticed that Ruth has been lacking in confidence lately.Here’s what you can say:
“Hey, Ruth! You’ve grown so much since you started here, and I am happy with the progress you have shown. Thank you for your hard work. If you need help with anything, please don’t hesitate to let me know.”
- Employee finishes a challenging project : Rachel has been struggling to complete a new task while maintaining a positive attitude throughout.Here’s what you can say:
“I’m glad to see your determination to complete this project, Rachel. It wasn’t easy, but you did it. Your attitude makes it evident that you can take up new challenges and grow with the company. Keep up the good work.”
- Employee handles new responsibilities efficiently: Ray recently got promoted, and he is handling his new responsibilities really well.Here’s what you can say:
“You deserve the promotion. I am happy to see you challenging yourself and handling your new job responsibility quite efficiently. Your hard work has paid off before and will definitely pay off in the future.”
- Employee helps their coworker: Rose has been helping the new intern, Rico, with his training. She has been clarifying all his doubts and helping him feel comfortable in his new role.Here’s what you can say:
“Thanks to you, Rico has really come up the learning curve. You have given him a great start. I have taken note of your training skills and will definitely keep you in mind for future projects.”
- Employee takes initiative: Richard went above and beyond his work responsibility to proactively review an invoice. He took an initiative that helped his company save a lot of time and money.Here’s what you can say:
“I am happy to know that you took it upon yourself to review an invoice that seemed inaccurate to you. You also called the supplier and had the mistake rectified. Thanks for taking the initiative, Richard. It has helped save a lot of our time and money. Good work!”
- Employee reaches or surpasses a goal : Rick has been working diligently to meet his goals. He not only managed to meet his goals but also overachieved his targets and made his team look good for that quarter.Here’s what you can say:
“I saw your report on your sales figures for this week. You’ve exceeded your goal by 30%! You have contributed big towards our departmental goal. Great work! I would love to know how you did it. Did you do something different this week?”
- Employee handles conflict During a meeting, the conflict that arose due to the attendees’ differences in opinions was handled quite efficiently by Rio.Here’s what you can say:
“You did great at handling that conflict that arose during the meeting yesterday afternoon. If it hadn’t for you, we would have been facing a standstill.”
- Employee receives positive customer reviews: Rosemary walked the extra mile to help a customer. She was rewarded by the customer with an excellent customer review.Here’s what you can say:
“Rosemary, I saw the positive review you received from a customer last week. You really walked the extra mile to ensure a good customer experience. You did us proud. Keep up the good work.”
- Employee collaborates across teams efficiently: For a high priority project, Regina had to work with other departments. She effectively collaborates across teams, bringing fresh suggestions and ideas to the table.Here’s what you can say:
“I have noticed your ability to work across departments and teams; it’s a strength not everyone has. I’m impressed with how you handled people with different personalities to bring out the best ideas from them. Keep up the good work.”
Employee positive feedback is imperative. It not only motivates your employees but also keeps them engaged and productive.
So, follow the tips and examples above to give meaningful positive employee feedback regularly!