Applicant Tracking System

Factors to Consider before Choosing Your Applicant Tracking System

Kelly Barcelos on July 22, 2016 in Applicant Tracking System

The consideration stage is very important when you’re hiring candidates, and similar rules apply when you launch new initiatives. In the same way, choosing new recruitment or resume sorting software is a lot like hiring itself, since you need to weigh the pros and cons offered by each option against your company’s unique needs.

When you’re trying to choose an applicant tracking system, here are a few tips that will help you through the process

  1. Create a Checklist of Features You Need

    An Applicant Tracking System that suits one corporation may not suit another. Before you select a software, create a list of features you consider essential as well as those you’d like to explore, like:

    • Candidate Sourcing

      Customizing application forms, uploading resumes from website/mobile/email applications, automated keyword-based parsing for candidate profiles, etc.

    • Screening Candidates

      Tracking the progress of potential recruits, shortlisting or filtering with specific comments, tags, and ratings, creating an archive of passive candidates, etc.

    • Job Postings

      Advertising openings on multiple job portals, careers pages and social media websites. Integrated social sharing tools make it easy to automate the entire process.

    • Flexible Access

      Anytime-anywhere access to a centralized candidate pool for internal and external recruiters, across multiple locations, devices, departments and levels.

    • Email Communication

      Allowing users to send, receive and view company emails directly from the ATS, automating email responses (for applications received) and notifications, etc.

    • Interview Scheduling

      Sending automated alerts, confirmations and reminders to applicants and recruiters, managing room availability and interview time slots, integrating apps/calendars, etc.

    • Reporting & Monitoring

      Accurate tools that help you track and monitor HR hiring performance, like customizable reports, live activity feeds, real-time notifications, etc.

    • Security & SupportComplete security for stored data, privacy and access control, as well as technical support and assistance for any issues faced by the system’s users.

  2. Understand Ease/Difficulty of Use

    There is a plethora of HR software applications out there, each with its own learning curve. Some types of mobile recruiting software are quite easy to use; others, not so much. The best thing to do at this stage is to “play with” some free trials, to determine how user-friendly they really are.

    Remember, it will take some time to get used to a new system, but you may want to rethink purchasing one that’s too complicated. You don’t want to spend weeks just on training your team on how to use the ATS, or calling support for every little task while you’re in the middle of a hiring drive!

  3. Compare Investment vs. Benefits

    While exploring ATS systems or employee onboarding software, treat these as any other resources you may consider investing in. You’re making an investment in order to reduce the need for a larger HR team, without limiting the efficiency and productivity of your department, after all.

    The best applicant tracking systems are designed to cut down your costs by automating certain processes, not increase them. Since cloud-based software can be accessed from anywhere, it’s often possible for a smaller HR team to handle a larger workload even when they’re at a job fair, recruitment drive or at home!

  4. Look at Infrastructure or Setup Costs

    Unless you have an existing IT infrastructure that can be adapted to a new system, try using cloud based recruitment software. The size of the company makes no difference to how quickly this kind of system can be set up, since there are no extra hardware requirements.

    Small and medium-sized companies are increasingly adopting such systems because of the multitude of advantages they offer, at little to no initial cost. This allows them to get the best value for their money, as well as the flexibility to try various solutions and find the best fit.

Jobsoid’s mobile recruitment software has been developed to make the recruitment process simple and stress-free for you. Our ATS is ideal for smaller companies who want a simple and user-friendly solution for their hiring needs, instead of wasting time and resources on complex systems.

Best of all, you can explore its features and see if they suit your requirements before investing in a full package. Sign up for a free trial and experience the difference today!

Kelly Barcelos

Kelly Barcelos is a progressive digital marketing manager specializing in HR and is responsible for leading Jobsoid’s content and social media team. When Kelly is not building campaigns, she is busy creating content and preparing PR topics. She started with Jobsoid as a social media strategist and eventually took over the entire digital marketing team with her innovative approach and technical expertise.