Applicant Tracking System Roles

What Role Does an Applicant Tracking System Play in ERP?

Kelly Barcelos on May 12, 2017 in Applicant Tracking System

An ERP or Enterprise Resource Planning system is an important part of efficient information management within any organization. It consists of various inter-connected applications that share the same database, which allows multiple units within the organization to share information faster, while reducing errors and improving the flow of data too.

With the recent job losses caused by economic instability around the globe, HR recruiters and other professionals in the labor market face greater challenges while hiring candidates. For every job opening, they may receive hundreds or even thousands of applications, and sorting through these is usually both time-consuming and labor-intensive.

This is where an Applicant Tracking System or ATS can help, by reducing the time, cost and effort required for screening and tracking applicants. It’s become a necessity in today’s fast-paced world, and to streamline the module dealing with human resources in an ERP, many vendors have started incorporating an ATS within the system.

Applicant Tracking in ERP Systems: 7 Features to Consider

While each ERP system offers unique features, there are some basic ones to consider. Here are the 7 main applicant tracking features found in ERPs today

  1. Integrated Websites

    Most recruiting software is designed to integrate with company websites or career pages, which simplifies the job application process for candidates applying online. Applicants can enter their details or upload a resume in just a few seconds, which helps improve candidate experience. The website integration feature also allows you to customize online application forms so they capture only the information you need from each applicant.

  2. Screening Candidates

    Instead of reading through applicant resumes to screen those who fit the bill, HR personnel can use the candidate screening feature of an ATS to automate this process. Resumes are quickly screened by the system, using defined keywords based on job skills, experience, etc. Applicants are then ranked according to how well their resumes performed, and those who don’t meet specific requirements can be filtered out.

  3. Parsing Resumes

    Along with screening applications, applicant tracking systems can also create candidate profiles by automatically extracting the required data from their resumes. This is filled into specific fields in the organization’s candidate database, allowing recruiters access to structured profiles. Not only does parsing save time while hiring candidates, but it also reduces the chance of human error and aids with quicker decision-making.

  4. Email Integration

    An ATS that fully integrates with your company email lets you send, receive and view emails, as well as automate acknowledgements and other essential communications. Most systems also integrate with Outlook, Gmail and other outside email providers for greater flexibility. The email integration feature allows recruiters to access emails directly, in one place. As a result, it makes recruitment faster and more efficient.

  5. Job Posting

    Recruiting software is designed to meet the challenges faced by HR at every stage of the hiring process. This starts right from job advertisement, with features that allow recruiters to post ads on various job boards, social media sites and their company’s careers page. Since this is integrated within the ATS, it becomes easier to track and update multiple job postings in one place.

  6. Collaborative Hiring

    Sharing information with various units within an organization is often critical for successful hiring. An Applicant Tracking System allows recruiting staff to collaborate and share data while screening candidates, both internally and with other departments or external recruiters. Security isn’t compromised either. With advanced monitoring and control, HR managers can select who receives access and what changes they can make.

  7. Bulk Messages

    With integrated emails as well as other features for bulk communication, hiring managers and recruiters can send a single email to multiple candidates or other users. Certain ATS systems are also designed to automatically send out alerts for scheduled interviews, slot availability, etc.

With the wide range of ERP systems and features available today, it can be difficult to choose one that matches your recruiting strategies perfectly. With an Applicant Tracking System like Jobsoid, you can be sure that your ERP system is set up to improve recruitment efficiency and reduce hiring mistakes. Sign up to try it today!

Kelly Barcelos

Kelly Barcelos is a progressive digital marketing manager specializing in HR and is responsible for leading Jobsoid’s content and social media team. When Kelly is not building campaigns, she is busy creating content and preparing PR topics. She started with Jobsoid as a social media strategist and eventually took over the entire digital marketing team with her innovative approach and technical expertise.