Using an Applicant Tracking System – Streamlining HR Processes

Kelly Barcelos April 28, 2016in Applicant Tracking System
streamline hr process

The numerous benefits of an Applicant Tracking System (ATS) make it a great tool for recruiters in the Human Resource departments of companies as well as external recruiters.

While the preferences of most recruiters vary based on the size of the setup, the kind of openings they hire for and the number of applicants who respond to each posting, the automation and time-saving advantages offered by an ATS can help companies of practically any size with the process of hiring candidates.

What is an Applicant Tracking System?

The switch to automating the process of applicant tracking is becoming increasingly popular, and an Applicant Tracking System is a software designed for this task. An ATS targets keywords in order to help recruiters narrow down the number of plausible applicants. By automatically screening candidates, it helps save the company’s time, effort and money.

Why Should an ATS Be Your Next Purchase in HR Technology?

The following are some things to consider about why an ATS may be the perfect investment for your HR and recruitment needs:

  • Provision for All –The trend of utilizing an ATS in the recruitment process is becoming increasingly common. While big companies came on board pretty fast, there is considerable evidence that mid-sized companies are also acquiring cloud based recruitment software for streamlining HR functions.With increased demand and integration with other platforms, the software is evolving to facilitate all businesses, regardless of their size.
  • Streamlined Screening – While some may argue against the keyword-based tracking function of an ATS, this is a matter of perspective. By searching for relevant keywords from a large pool of talent, an ATS encourages applicants to review their resumes to ensure they are detected for the right positions.While the tool helps in making the recruitment process more efficient directly, it is also helping indirectly by educating applicants and creating awareness.
  • Saving Time and Money – While some time needs to be invested in the training period to enable recruiters with effective utilization of this tool, an ATS automates the processes of delegating tasks, management of emails as well as social sharing, apart from screening resumes.The energy, time and money wasted in assessing unqualified resumes can be invested in other tasks, whether you receive resumes in the hundreds or thousands!
  • Building a Pipeline – Advancement of technology has allowed applicants to be more aware of processes optimized for mobile devices like tablets and smartphones, so they expect mobile-friendly platforms. A higher follow-up rate is also an advantage, and most ATS tools are mobile-compatible to avoid time and place restrictions.Applicants also expect fast responses. Automation of responses as well as job postings helps in keeping up with the needs of good prospects for the company.

Varied Benefits of Using an ATS

There is a common misconception that the use of an ATS is unfair on applicants as it bases its primary function on keyword search. However, it has been documented that about 70% of resumes remain unseen by recruiters, so an ATS actually ensures that relevant resumes come to the forefront and are considered.

While this may sound like a minor apprehension, awareness of the benefit allows recruiters as well as applicants to get over this misconception. Also, the initial investment in ATS software may seem unwarranted. However, a detailed analysis of this venture against the running costs incurred by agency fees and job ads provides clear statistical benefits.

So, Should You Get an ATS or Not?

As with most technological advancements, the only hesitancy for most HR personnel and recruiters comes from the initial confusion of learning how to use a new system and make the most of it. With an Applicant Tracking System like Jobsoid, you can sign up for a free trial before making a decision, so start exploring the benefits right away!

Kelly Barcelos is a progressive digital marketing manager specializing in HR and is responsible for leading Jobsoid’s content and social media team. When Kelly is not building campaigns, she is busy creating content and preparing PR topics. She started with Jobsoid as a social media strategist and eventually took over the entire digital marketing team with her innovative approach and technical expertise.